Senior Commercial Manager

Company: Fashion Institute of Design & Merchandising
Location: Washington
Posted on: November 1, 2024

Job Description:

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.Watch Our Story: We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.Primary ResponsibilitiesThe Senior Commercial Manager is responsible for working with the management team to review our work for compliance with the terms and conditions of prime and subcontracts, assisting in negotiating the terms and conditions of contracts, and documenting and agreeing to changes or amendments that may arise during the implementation or execution or other project duties as delegated by the Project Manager. The Senior Commercial Manager, working with the Project Manager, is responsible for staffing and commercial management implementation on the projects they are assigned. Senior Commercial Manager will provide guidance and assistance to Project Executives and Project Managers on contract matters. The following job description describes the responsibilities of the Senior Commercial Manager on projects on which they are assigned:

• Trains and mentors other Commercial Managers
• Leads other commercial managers
• Manages a portfolio of projects and manages Commercial Managers on those projects.
• Implements company processes for commercial management and adjusts processes for specific project needs
• Manages or collaborates with a project team consisting of schedulers, project analysts, document control manager, project accountants and project/commercial management coordinators. May perform these functions on smaller projects.
• Implements procedures for contract management and administration in compliance with company policy.
• Administers on-going contracts, including compliance with the contract documents for conformance such that the requirements of the contracts are implemented and maintained.
• Assists in drafting of subcontracts for architecture, engineering and specialty services. Administers current prime contract and flow down to subcontractors, task orders and modifications. Administers and oversees contract performance by monitoring compliance documents, schedules and deliverables and requirements.
• Reviews contract documents to minimize conflicts and ambiguities.
• Assists in administering the project risk register.
• Assists in contract awareness and change order training for key project staff.
• Prepares correspondence and maintains records necessary to document the effective administration of contractual matters.
• Makes amendments to contractual documents as required.
• Reviews warranties, bonds, insurances, guarantees, etc. to ensure they are maintained and updated in accordance with the contract and are in compliance with the client's requirements.
• Assists Project Controls with respect to contractual implications of change orders, quality control.
• Assists in monitoring schedule for submission of deliverables and other contractual deliverables and certifications.
• Understands intricacies of major project delivery types and associated contracts.
• Trains others in relation to commercial risks.
• Prepares weekly and monthly reports as required.
• 50% travel may be required depending on the needs of the projects.
• Collaborates with other business group Commercial Managers as requested to implement enterprise-wide alignment and delivery of commercial management services.Specific responsibilities include but are not limited to the items listed below:
  • Contract Management
  • Monitoring Compliance
  • Issuing Subcontracts
  • Change Management Negotiation and Processing Contract Change Orders
  • Implementation of change management procedures and driving procedures throughout project lifecycle
  • Development of project specific processes
  • Assistance in claims resolution
  • Contract Close-Out
  • Developing and Monitoring Risk Register and Attend Status Meetings
  • Identify Potential Risks
  • Develop mitigation plans with the project team
  • Participate in Monthly Project ReviewsDocument Control
    • Verify Compliance
    • Develop procedures in accordance with contractual requirements
    • Onboard Team Members
    • Lead project process preparation
    • Monitor and Report on any Claims
    • Develop Back Charges/Impacts for Firm Fixed Fee Consultants or Subcontractor Infractions
    • Assist in claim quantification/development
    • Coordinate with Legal Team on Discovery and NegotiationsProject Accounting
      • Review and Comment on Cost Model/Estimate Logic
      • Support Internal and External Invoicing
      • Update Chargeable Cost Exhibit
      • Identify Gaps Between Actual Cost and Projections and Reconcile with PMScheduling
        • Collaborate with the Project Controls Manager on Schedule Issues/Impacts
        • Attend Weekly Schedule meetings and Identify Design Team Risks
        • Review Schedule Adjustments for Change OrdersRequired Qualifications:
          • A minimum of 10 years of experience in Architecture/Engineering, Design-Build, P3, project management, construction, project controls and/or staff leadership or equivalent
          • A bachelor's degree in engineering, construction management, architecture, business, law or equivalent.
          • Working knowledge of Architecture/Engineering/Construction industry contracting practices in the country(ies) the Senior Commercial Manager works in, applicable government and commercial regulations and practices, policies, procedures and work practices.
          • Working knowledge of project controls, project management, and project estimating software tools such as: Primavera 6 (P6), e-Builder, Quick Base or Primavera Unifier.
          • Experience in development of fee estimates, drafting contracts, administration and negotiation of change orders, effective correspondence, planning and scheduling.
          • Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention.
          • Ability to work well in a high performing team structure in a fast-paced environment.
          • Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects
          • A positive professional reputation as one who can deliver quality, cost effective projects.
          • Self-starter; good communication and people skills.
          • Must be committed to quality and improvement and promoting HDR's values.
          • Ability to teach, lead, and mentor others.Preferred Qualifications
            • Alternative Delivery / Design build experience
            • Experience working with Contractors
            • Advanced degree in business or equivalentWhy HDRAt HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.Primary LocationUnited States-Washington-BellevueOther LocationsIndustry: Highway + RoadScheduleFull-timeEmployee StatusRegularBusiness ClassCommercial ManagementJob PostingApr 30, 2024At HDR, we are committed to the principles of employment equity.We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.Ready to learn more? Let's work together to make great things possible. We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.
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Keywords: Fashion Institute of Design & Merchandising, Reston , Senior Commercial Manager, Executive , Washington, Virginia